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Bid Title: WTP High Lift Pump No. 5 Replacement & Electrical Improvements
Category: Public Works
Status: Closed








General Notice

City of Bismarck (Owner) is requesting Bids for the construction of the following Project:




HDR Project Number:  10263887


Bids for the construction of the Project will be received at the Board of City Commissioners, of the City of Bismarck, in the Offices of the City Administrator, until 3:00 p.m., Monday, October 18th, 2021.  All bids will be submitted to the City Administrator (PO Box 5503, Bismarck, ND   58506-5503) or otherwise deposited with the City Administrator (221 North 5th Street, Bismarck, ND 58501) and shall be sealed and endorsed “Bismarck Water Treatment Plant High Lift Pump No. 5 Replacement & Electrical Improvements Project”.  If a bid is to be faxed, the bid must be sent to a bidder’s agent independent of the City of Bismarck, placed in a sealed envelope, labeled according to this specification, and delivered to the office of the City Administrator prior to the bid deadline.

Bids will be publicly opened and reviewed at 4:00 p.m. on Monday, October 18th, 2021 at the Mayor’s Conference Room, 4th Floor, at 221 North 5th St., Bismarck, North Dakota.  At that time the Bids received will be publicly, as applicable to the Project, opened and read.

Guidance Notes


  1. The basis of each Bid may vary, and may even include alternate bids. This should be made clear in the Bid Form. Edit to suit the Project and Owner’s requirements. Choose paragraphs as appropriate for the Project and delete paragraphs not used.
  2. Descriptions of the Work should be brief, but provide adequate detail for prospective Bidders to be able to determine if the Work is the type of project they can pursue.
  3. Providing the Owner’s Budget may be required by local Laws and Regulations. Providing the budget number gives prospective bidders ready information needed to determine if they have the bonding capacity to Bid the project, or if the project is within the Bidder’s capability. Edit to comply with local Laws and Regulations. Delete if budget information is not required and Owner does not elect to share it in the advertisement.


Notes to User—The Advertisement may be for a single prime contract, or for multiple prime contracts being bid concurrently. For a single prime contract, delete the “[Or],” the wording that introduces the table, and the table itself. For multiple contracts, delete the sentence beginning “Bids are requested for the following…” and the “[Or”], and retain the table and introductory wording. Revise the format if a table is not practical for print publication. For additional guidance, see EJCDCC-001—2018, Commentary on the 2018 EJCDC Construction Documents.

  1. The Project includes, but is not limited to, the following work:
    1. High Lift Pump No. 5 Replacement & Electrical Improvements:
      1. All labor, equipment, materials, and services necessary to perform the work of replacing an existing high lift pump with a new vertical turbine pump.  Furnish and install miscellaneous piping, valves, and appurtenances to complete the installation of equipment as shown in the contract documents.

      2. Electrical upgrades including new transformer, conductors, conduit, and variable frequency drives (VFDs).

      3. Portions of SCADA programming are to be completed by the Owner.  This includes receiving signals and displaying the information on the City’s system.  Contractor is required to provide and route control wiring to establish specified control loops.

      4. Site cleanup, any building restoration, and all other miscellaneous work required, not herein mentioned, but inferred from the construction contracts.




Obtaining the Bidding Documents

Guidance Notes—Bidding Documents may be made available to prospective Bidders using a variety of methods ranging from providing printed documents to allowing them to be downloaded from a website. If the Bidding Documents will be made available in an electronic format, then the following standard paragraphs assume that the documents will be distributed as PDF files. If other types of files, such as native CAD files or building information models (BIM), will be made available to prospective Bidders, then edit the Advertisement accordingly, and review Guidance Note 9 accompanying Article 2 of the Instructions to Bidders for Construction Contract (2018), and the provisions of EJCDC® C-001, Commentary on 2018 Construction Series (2018), regarding file formats other than PDFs.


Note to User—Use the following paragraphs for distribution of Bidding Documents using a website . Delete if not used.

Complete digital project bidding documents are available at You may download the digital plan documents for Fifty Dollars ($50.00) by inputting Quest project #8027025 on the website's Project Search page.  Please contact at 952-233-1632 or  for assistance in free membership registration, downloading, and working with this digital project information. Copies of the Plans and Specifications and other Bidding and Contract Documents may be obtained from HDR Engineering, Inc. 3231 Greensboro Drive, Suite 200, Bismarck, North Dakota 58503-5413 for a NON-REFUNDABLE charge of Three Hundred Dollars ($300.00) for each paper set of documents requested or Seventy Five Dollars ($75.00) for each CD or flash drive. Make deposit checks for Bidding Documents payable to HDR.


Prospective Bidders are urged to register with the designated website as a Bidding Documents holder, even if Bidding Documents are obtained from a third-party plan room or source other than the designated website in either electronic or paper format.  The designated website will be updated periodically with Addenda, lists of registered Bidding Documents holders, reports on the Site, and other information relevant to submitting a Bid for the Project.  All official notifications, Addenda, and other Bidding Documents will be offered only through the designated website.  Neither Owner nor Engineer will be responsible for Bidding Documents, including Addenda, if any, obtained from sources other than the designated website.


Notes to User—Use the following paragraphs for distribution of Bidding Documents through an Issuing Office (see Instructions to Bidders). Delete if not used.

The Issuing Office for the Bidding Documents is:

HDR, 3231 Greensboro Drive, Suite 200, Bismarck, North Dakota 58503-5413


Prospective Bidders may obtain or examine the Bidding Documents at the Issuing Office on Monday through Friday between the hours of 8:00 a.m. to 4:30 p.m. local time and may obtain copies of the Bidding Documents from the Issuing Office as described below.  Partial sets of Bidding Documents will not be available from the Issuing Office.  Neither Owner nor Engineer will be responsible for full or partial sets of Bidding Documents, including Addenda, if any, obtained from sources other than the Issuing Office.


Pre-bid Conference

Notes to User—Owner should determine if it is desirable to require attendance (mandatory) at the pre-bid conference. Coordinate with the Instructions to Bidders. Choose the appropriate following paragraph and delete the paragraph not used.

A pre-bid conference for the Project will be held on September 30th, at 2:00 p.m. at the Bismarck WTP, 615 River Road, Bismarck, ND  58504.  Attendance at the pre-bid conference is encouraged but not required.

Publication Date/Time:
9/20/2021 12:01 AM
Publication Information:
The Bismarck Tribune
Closing Date/Time:
10/21/2021 3:00 PM
Submittal Information:
Office of City Administrator, PO Box 5503, 221 N 5th St, Bismarck ND 58506-5503
Bid Opening Information:
4:00 PM 10/21/21
Addendum Date/Time:
October 18, 2021
Pre-bid Meeting:
September 30, 2021 2:00 PM
Contact Person:
Kim Bohrer
Business Hours:
Mon-Fri 8:00-5:00
Fax Number:
BIDDING REQUIREMENTS: All Bids are to be submitted on the basis of cash payment for the Work and materials, and each Bid shall be accompanied by a SEPARATE ENVELOPE containing a Bidder's Bond, payable to the City of Bismarck, in a sum equal to five percent (5%) of the full amount of the Bid, executed by the Bidder as principal and by a surety company authorized to do business in the State of North Dakota, conditioned that if the principal's Bid be accepted and the contract awarded, principal, within fifteen (15) days after Notice of Award, will execute and effect a Contract in accordance with the terms of the principal's Bid and a Contractor's Bond as required by the laws of the State of North Dakota and the regulations and determinations of the City Commission of the City of Bismarck, North Dakota. All bidders shall provide a North Dakota Contractor's License in the SEPARATE ENVELOPE as described and listed in the instructions to bidders. Bid security of the three lowest Bidders will be retained until the contract has been awarded and executed, but not longer than sixty (60) days from the date of the bid opening.

Bidder shall place a completed bid in an opaque sealed envelope as detailed in Section 00 21 13 Instructions to Bidders; Article 14 and summarized as follows:
1. Opaque sealed envelope (Bid Envelope) shall be plainly marked "BID FOR Bismarck Water Treatment Plant High Lift Pump No. 5 Replacement & Electrical Improvements Project"
2. Opaque sealed envelope (Bid Envelope) shall be addressed to City Administrator at the delivery address indicated below.
3. Clearly mark the name and address of bidder on the outside of the opaque sealed envelope.
4. The Completed Bid Form (00 41 13) shall be placed in the opaque sealed envelope (Bid Envelope).
5. Include "Acknowledgement of Receipt of Addenda ____________________ through ______________” on the outside of the opaque envelope.
6. The bidder shall attach a separate sealed envelope labeled "Bid Security Envelope” to the outside of the opaque sealed envelope. The bidder shall include "Bid Bond" and "Contractor's License or Certificate of Renewal" information within this sealed envelope.
7. The Bidders Qualification Forms (00 45 13) shall be provided after submittal of the bid, if requested, within 5 working days of Owner’s or Engineer’s request.
Bids shall be delivered or mailed to:

City Administrator
City of Bismarck
221 N. 5th Street
Bismarck, ND 58506-5503

All Bidders shall have a valid North Dakota Contractor's license of the appropriate Class for the work as required by Section 43-07-05 (NDCC). Bidders shall enclose a copy of their license or Certificate of Renewal in the same envelope as the Bidders Bond, as required under 43-Q7-12 (NDCC). No Bid will be read or considered unless it fully complies with the Bond and license requirements. Any deficient Bid will be resealed and returned to the Bidder.

Bidders on this work will be required to comply with the President’s Executive Order No. 11246, as amended. The requirements for bidders and contractors under this order are explained in the specifications.

The Work shall be completed and ready for Final Payment no later than April 29th, 2022 with interim milestone dates as indicated in the bid documents. Should the Contractor fail to complete the Work within the time required, as set forth in the Agreement, or within such extra time as may have been granted by formal extensions approved by the City and Engineer, there shall be deducted from any amount due him the sum of $500.00 per day as compensation to the City for each day and every day that the completion of the Work is delayed. The Contractor and his surety shall be liable for any excess. Such payment shall be for liquidated damages and not as a penalty. Refer to Section 106, Paragraph 2, of the Construction Specifications for Municipal Public Works Improvements for additional information.

OWNER'S RIGHTS RESERVED: Contracts shall be awarded on the basis of the low Bid submitted by a responsible and responsive Bidder deemed most favorable to the City's interest. The Owner reserves the right to reject any and all bids and to waive any irregularities or informalities therein and to award the Contract in the best interests of the Owner. No Bidder may withdraw their bid for a period of sixty (60) days after the bid opening.

For all further requirements regarding bid submittal, qualifications, procedures, and contract award, refer to the Instructions to Bidders that are included in the Bidding Documents.

This Advertisement is issued by:

Owner: City of Bismarck
By: Kim Bohrer
Title: Executive Assistant City of Bismarck Public Works
Date: Monday, September 20th, 2021.

Related Documents:

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